Keep Track of Community Service Project Hours Using MMS

This tip came from Rudy Bear’s Facebook Page:

Keep Track of Service Hours on the MMS

Did you know that the Member Management System (MMS) has a method for tracking your service hours? Club projects can be set up by one club member and then under each club member’s information and hours can be tracked.

NOTE: Create the project ONE TIME under ONE member and it will show up under all the other club members. The member can personally enter the data or club officers can go into each member’s records and update the information.

Later – the club officers can pull a report of projects and hours (on the main club page) based on any date range. The key is to get all of the hours into the MMS under each volunteer/members’ name

Rapidan District Club Membership Statistics

Statistics (free clip art)

Statistics (free clip art)

From the desk of the Lt. Governor:

Earlier today I received an email from the President of one of the local clubs in the district. The email requested information about membership statistics within the clubs in the Rapidan District. There was no easy way to pull the requested information from MMS, as some of the data was inaccurate. So I ended up combing through the records of each club, correcting obvious mistakes (for example there were many instances of members being identified as male when I know they were female, and vice versa – because I know them personally!) And there were a lot of members that were not identified as either male or female! So I have spent about three hours (more or less) combing through the records, correcting the ones that I knew were inaccurate. Then I was finally able to pull the corrected data for the District from the MMS database.

After all that effort, I decided that the information may be of interest to more than just one club in the Rapidan District, so I decided to post it here. Why re-invent the wheel later on? So…. without further ado, here are the results as of today’s information from MMS:

Number of Clubs in the Rapidan District: 24

Number of Clubs in Rapidan District with female members: 20
Number of Clubs in Rapidan District with male members: 24
Number of Clubs in Rapidan District with business members: 4
Number of Clubs in Rapidan District with youth members: 6

Total number of members in the Rapidan District: 615

Gender statistics:

Number of female members in Rapidan District: 175
Number of male members in Rapidan District: 427
Number of Business members (counted as neither gender) in Rapidan District: 13

Age statistics:

Number of Adult members in Rapidan District: 584
Number of Youth members in Rapidan District: 18
Number of Business members (counted neither as adult or youth) in Rapidan District: 13

I hope these numbers will prove useful to the local Ruritan Clubs as they look towards the future of the membership needs of their clubs!

Club Officer Training Online

Training (free clip art)

Training (free clip art)

From the Desk of the Lt. Governor, Linda Bradshaw

As October approaches, local Ruritan Clubs are preparing to hold their elections for their officers for next year. One of the most important considerations at this point in time is the availability of the elected officers to complete their training. As I have been honored and blessed by the majority of the clubs in the Rapidan District to visit with their clubs this calendar year, I have discovered that some club officers feel that they have not received “any appropriate training” for their position.

As you can imagine, there are a variety of reasons for this situation, but that is not the point of this post. I am using this medium to utilize this opportunity at this time – election and training time, to write about the training for the club officers that is available online, through the MMS website. “MMS” is short for “Membership Management System.” You can access the website by clicking on this link: MMS.

Each club member, upon joining their local Ruritan Club, is added to the MMS database. Each member should have access to their own record in MMS. Each member is assigned a USER ID and password to access their own record. If the member has not been given that information, they should be able to get it by asking one of the club officers for the information.

For some reason the MMS program does not like the Chrome Browser – you can not see the entire record, and you cannot edit and save an edited record using Chrome. The preferred browser for MMS is Internet Explorer. So if you are planning to actually “do” anything to modify the records (like update your email address) you would be well advised to use Internet Explorer.

Once you access your record, if you are interested in taking the online training, look at the upper right hand side of the screen for the word “training.” You may see the word in two places, once in black letters under what appears to be a graduation cap, and once in white letters inside a blue bar (under that graduation cap image) in between the words “Club” and “Fund.” please click on the word that is in the blue bar.

That should open up a screen in the upper right hand corner that looks like the example screen shot below:

MMS training screen example

MMS training screen example

If you click on the link beside the desired training, it will take you to the online training course. It is a self-paced course, like a slide-show. At the end of the training course, there is a short quiz. You can take the quiz as many times as you would like to take it. Upon passing the quiz, your records in MMS will show that you have completed the course.

Ruritan National encourages all club officers to take this training every year – even if they have held their position for many years! Clubs can even become eligible to win an award for having their officers do this training (even as a refresher) every year!

For more information, please reference the PDF file (below) taken from the most recent (rev 8/13) Ruritan Club and District Officers’ Handbook:

Download (PDF, Unknown)